ANNAPOLIS AREA INTERGROUP, INC.
ARTICLE ONE - Name
The name of this organization is the Annapolis Area Intergroup, Inc. ("AAIG").
ARTICLE TWO - Objectives
The objectives of the Annapolis Area Intergroup, Inc. (AAIG) are to serve Annapolis and the surrounding areas by providing a means for suffering alcoholics to contact Alcoholics Anonymous; to take the program of Alcoholics Anonymous to various institutions; to acquaint the public with both the services of Alcoholics Anonymous and the way to contact the fellowship; to provide activities from time to time for the members, relatives, and friends of Alcoholics Anonymous; and to promote unity and cooperation among Alcoholics Anonymous groups in the area.
ARTICLE THREE - Annapolis Area Intergroup Council
AAIG will be directed by an Intergroup Council consisting of assembled Group Representatives, one from each group that wishes to participate. Any A.A. member is welcome to attend Council meetings as observers, but only Intergroup Representatives or, in their absence, their alternates, may make motions, take part in the discussion, or vote. The Council shall have the responsibility for making all decisions affecting the Intergroup. In addition, the Council shall have the sole authority to approve capital expenditures in excess of three hundred dollars ($300.00), and must approve all leases and contracts.
ARTICLE FOUR - Policies
The AAIG shall conduct its activities in accordance with the Twelve Steps, Twelve Traditions, Twelve Concepts of Service of Alcoholics Anonymous, and in its deliberations, consider the guidelines published by the General Service Office in New York City.
ARTICLE FIVE - Purposes
The purposes of the Council are to:
Section 1. Provide telephone service for alcoholics who need help;
Section 2. Provide an office at which the business of the Intergroup is conducted;
Section 3. Maintain and publish a meeting directory;
Section 4. Provide local public and professional relations activities, such as A.A. speakers, and assist the press and other public media in the development of articles and general publicity of A.A.;
Section 5. Cooperate with other community agencies that deal with the alcoholic;
Section 6. Obtain the services of Twelfth Steppers to assist alcoholics who require aid;
Section 7. Take meetings to various public institutions at which alcoholics are resident;
Section 8. Maintain listing of Intergroup Representatives and alternates;
Section 9. Provide activities for members of Alcoholics Anonymous, their families, and friends;
Section 10. Publish a monthly bulletin;
Section 11. Distribute General Service Conference approved literature to individuals, groups, and institutions;
Section 12. Keep a current and accurate financial record of collections and disbursements;
Section 13. Adopt an annual operating budget at the February Intergroup meeting;
Section 14. Any deviation from these purposes must be approved by a vote of two - thirds (2/3) of the Council.
ARTICLE SIX - Intergroup Representatives
The length of time in office and length of sobriety of the Intergroup Representatives is properly decided by the group's conscience, but it is suggested that a minimum of one (1) year of continuous sobriety and a term of at least one (1) year would be desirable. A group may designate an alternate to act in the absence of the Intergroup Representative.
ARTICLE SEVEN - Intergroup Meeting
Intergroup Council meetings shall be held on the 3rd Tuesday of a month. There shall be at least nine (9) meetings per calendar year.
The time and place of meetings shall be determined by the Intergroup Council. Notice of meetings shall be published in the bulletin.
ARTICLE EIGHT - Order of Business
Reading of the Twelve Traditions.
Approval of minutes of the preceding Intergroup meeting with correction and amendment, if necessary.
Reading of the Executive Committee minutes.
Committee Reports – Financial, Activities, special Committees, etc.
At the December meeting, the election of officers.
ARTICLE NINE – Conduct of Meeting
A quorum shall be the number of Intergroup Representatives present at a meeting, but shall not be less than ten (10). The meeting shall be conducted according to Robert's Rules of Order Revised. Any action taken by the Intergroup Council shall be on a motion made, seconded, and discussed, if warranted. Decisions are made by a majority vote of Intergroup Representatives present and recorded with the secretary.
A motion must be made by an Intergroup Representative or alternate who is from a group that had a Representative present at one Council meeting within the preceding three Council meetings.
After a deciding vote has been taken on a motion, an interval of three (3) months shall elapse before such motion can be resubmitted to the Council for discussion unless there is an emergency demanding immediate action. An emergency shall be determined by a vote of two thirds (2/3) of group representatives present. An attendance list of Council representatives and alternates shall be maintained and be available at all meetings for the current calendar year.
ARTICLE TEN - Officers of the Council
Section 1. The officers of the Council shall be elected annually, and include a chairperson, vice chairperson, treasurer, and secretary. In matters of business the officers of the Council may not vote unless they are representatives of a group and are recorded with the secretary.
Section 2. The officers shall not hold office in any social club where members of A.A. make up the majority of the membership.
Section 3. In the event of a vacancy in the office of vice chairperson, treasurer, or secretary, the chairperson shall appoint a replacement. This appointment shall be approved by a majority of the Representatives at the next Intergroup Council Meeting.
ARTICLE ELEVEN - Elections
The election shall be held at the December meeting by secret ballot. Additional nominations from the floor will be received during the October and November regularly scheduled Intergroup Council meeting. All nominees must attend at least one of these two meetings to verify their eligibility and willingness to serve.
No additional nominees shall be accepted for an Intergroup office after adjournment of the regularly scheduled November Intergroup Council meeting.
To be eligible to vote in Intergroup Elections, an Intergroup Representative or alternate must be from a group that has had a Representative in attendance at a meeting and recorded with the secretary during the calendar year of the election.
No person shall be eligible for nomination to an office who has served in that office for the two (2) preceding, consecutive terms.
The electoral process for election of officers for each office shall be:
Ballot #1: In the event of three or more candidates for office, a 2/3 majority of the total vote is needed for election. If a 2/3 vote is not recorded, only the top two candidates by vote shall remain for Ballot #2. If only two candidates vie for an office, the candidate receiving a simple majority of the votes cast shall be elected. Intergroup representatives who voted for candidates other than the top two candidates shall be allowed to vote for a candidate other than the candidate selected by the group's conscience after Ballot #1.
Ballot #2: The candidate receiving a simple majority of the votes cast shall be elected to office.
ARTICLE TWELVE - Chairperson
The chairperson shall have a minimum of four (4) years of continuous sobriety at the time of nomination. The chairperson is the executive officer of the Annapolis Area Intergroup and shall preside over all Council meetings.
ARTICLE THIRTEEN - Vice Chairperson
The vice chairperson shall substitute for the chairperson if the chairperson is absent or unavailable. If the office of chairperson is vacated, the vice chairperson shall become chairperson for the balance of the term. The candidate shall have four (4) years of continuous sobriety at the time of nomination. The vice chairperson shall be responsible for the day - to - day operations of the Intergroup office.
ARTICLE FOURTEEN - Secretary
The secretary shall record minutes of the meetings and shall submit them at the next executive committee meeting. In addition, the minutes shall be distributed to all those in attendance at the next Council meeting. In the absence of the secretary from the monthly meeting, the chairperson may appoint a secretary pro tem for that particular meeting. The secretary shall have a minimum of (2) years of continuous sobriety at the time of nomination.
ARTICLE FIFTEEN - Treasurer
The treasurer shall be responsible for the proper handling of all AAIG funds, including timely deposits, disbursements and account reconciliations, shall calculate and pay taxes, and shall prepare accurate monthly and annual income and expense statements for the Intergroup Council. The treasurer shall prepare a report at least quarterly listing group contributions for the year. The treasurer shall have a knowledge of bookkeeping or accounting practices, including taxes, be familiar with computer programs utilized by AAIG, and shall be eligible for bond. The treasurer shall have a minimum of four (4) years of continuous sobriety at the time of nomination.
ARTICLE SIXTEEN - Finances
The Annapolis Area Intergroup shall be supported by voluntary contributions of the members groups, by individual contributions of interested A.A. members, and by monies derived from any activities. If it is considered desirable by the Council, groups may be asked to make pledges for their contributions so that the Council can develop a budget. The AAIG will strive to maintain a prudent reserve of fifty percent (50%) of the annual budgeted operating expenses not including self-supporting expenses (Literature and Activities).
ARTICLE SEVENTEEN - Executive Committee
Section 1. The Executive Committee shall consist of the Intergroup Chairperson and ten members which include all elected officers; the past chairperson of the Council; and the chairperson of each standing committee, each of whom must have at least one year of continuous sobriety. The chairperson shall preside over the committee. The executive committee shall be held on the 1st Tuesday of a month. There shall be at least nine (9) meetings per calendar year. The term of office of this committee shall coincide with that of the Chairperson of the Intergroup. The Committee's functions shall be to:
Supervise the functioning of the Intergroup office.
Develop the procedures for the telephone service. These procedures shall provide for a log of all incoming calls and their disposition.
Oversee all Intergroup committees which shall include the removal from office of any appointed person because of non-performance of duties, incompetence, or loss of sobriety.
Investigate problem areas affecting the operation of the Intergroup and make recommendations to the Council.
Authorize expenditures for current expenses but not for any capital expenses in excess of three hundred dollars ($300.00).
Prepare a proposed budget and present it to the Council at the February meeting.
Present to the Council for decision any lease renewals at least sixty (60) days before termination.
Present to the Council at the September meeting an initial slate of qualified candidates that are willing to serve as Intergroup officers.
Section 2. Except as specifically provided in these bylaws, the Executive Committee shall make no decisions reserved to the Council.
Section 3. Regular Executive Committee meetings shall be on the first (1st) Tuesday of a month and shall be convened by the Chairperson. The Chairperson may convene additional meetings if necessary.
ARTICLE EIGHTEEN - Facilities Committee
The chairperson of the Facilities Committee shall be the vice chairperson of the Intergroup. This committee will be responsible for all maintenance, upkeep and day to day operations of the Intergroup office.
ARTICLE NINETEEN - All Other Committees
Unless otherwise specified, the chairperson of all committees shall be appointed by the Intergroup chairperson and shall serve at the pleasure of the Executive Committee. A minimum of two (2) years of continuous sobriety at the time of appointment is suggested.
Section 1. Public Information Committee. This committee may arrange for volunteers to participate in public information programs requested by schools, businesses, law - enforcement agencies and other organizations interested in the A.A. approach to recovery from alcoholism. Members of the Public Information Committee shall use as a guide the Public Information Workbook, published by the General Service Office in New York City.
Section 2. Cooperation with the Professional Community Committee. This Committee will inform professionals about A.A. - what we are, what we can do, what we cannot do, and where we are. It will attempt to establish better communication between A.A.'s and professionals and to find productive and creative ways of cooperating without affiliating. Members of the Cooperation with the Professional Community Committee shall use as a guide the C.P.C. Workbook, as published by the General Service Office in New York City.
Section 3. Activities Committee. The committee is to organize, run, and promote all service workshops and social activities of the Intergroup approved by the Executive Committee.
Section 4. Treatment Committee. This committee shall function for the specific purpose of carrying the AA message of recovery to alcoholics in treatment and outpatient settings. This committee will serve within the service structure of the Intergroup, and will provide a monthly listing of facilities to be serviced by participating groups and/or individuals at the monthly Council meeting, arrange all necessary programs, speakers and clearances. The committee, as approved by the Executive Committee, shall provide literature and books (funded by the Intergroup) necessary for carrying the AA message to treatment facilities. This committee will adhere to AA Guidelines on Treatment Committees provided by the General Service Office.
Section 5. Corrections Committee. This committee shall function for the specific purpose of carrying the AA message of recovery to alcoholics in correctional facilities. This committee will serve within the service structure of the Intergroup, and will provide a monthly listing of facilities to be serviced by participating groups and/or individuals at the monthly Council meeting, arrange all necessary programs, speakers and clearances. This committee, as approved by the Executive Committee, shall provide literature and books (funded by the Intergroup) necessary for carrying the AA message to correctional facilities. This committee will adhere to AA Guidelines on Corrections Committees provided by the General Service Office.
Section 6. Outreach Committee. This committee will endeavor to maintain contact with all groups in the AAIG service area in order to inform the individual groups of the Intergroups' function, to encourage participation in Intergroup enterprises, to promote general cooperation between the Intergroup and individual groups and to maintain and update Intergroup records of group meeting times, locations, and Intergroup Representatives and contact persons.
Section 7. Finance Committee. This committee will advise and make recommendations to the Executive Committee on all matters related to Intergroup finances, including but not limited to proposing a budget to the Executive Committee no later than its last meeting prior to the February Intergroup meeting.
ARTICLE TWENTY - Amendments to Bylaws
These Bylaws may be amended by a two thirds (2/3) majority vote of the Intergroup representatives or alternates registered with the secretary at any regularly scheduled meeting. Prior to a vote, a written notice of the proposed amendment must be published in the regular monthly bulletin in the month preceding the month in which a vote is taken.
ARTICLE TWENTY ONE - Administrative Employees
AAIG shall have the authority to hire administrative employee(s) for furthering Intergroup Objectives and facilitating the Purposes of the Intergroup as enumerated in these Bylaws. An administrative employee shall be selected by the Chairperson and approved by the Council at any regular meeting. Compensation for any administrative employee shall be provided in the Budget .
ARTICLE TWENTY-TWO - Tax Code
The AAIG is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 50l(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 50l(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.